Heads of Delegation Meeting

The Heads of Delegation Meeting for the 26th Winter Universiade Trentino 2013 will be held in Trento (Italy) on September 26-28, 2013.

Hoping that you will attend, we would like to bring your attention to the following issues:

Program
You can find the programme in the attached files.

Accreditation Procedure
All delegates are invited to stay in Trento from September 25th and to September 29th.
The accreditation forms (Intention of Participation, Accommodation and Travel Schedule, Question Form – see the Download box) have to be submitted to the OC (accreditation@universiadetrentino.org) no later than August 25th, 2013 (one month prior the meeting). Please note that you can fill in the forms typing directly in the pdf file.

VISA Support
Upon the receipt of your forms, we will provide you with an Official Invitation Letter for your VISA application, if it's needed.
If your forms are submitted later than the deadline, we cannot guarantee that your Invitation will arrive in time for you to apply for VISA

Accommodation
The official accommodation for the Heads of Delegation Meeting is the Grand Hotel Trento (via Alfieri, 1 – 38122 Trento). However, in relation to the number of participants, we may have to use an additional hotel, in walking distance from the Grand Hotel Trento.

Travel
If you plan to arrive by plane, we kindly ask you to arrive and depart from Verona Airport, the official point of entry for Trentino 2013 WU and the only airport for which we will provide free transfer during the event.
Please note that the OC will provide free of charge transfer only from/to the Verona Airport. On request we will arrange the transfer from/to other airports, but you will be charged with the relative costs.
The costs are as follows:

  Up to 7 people Up to 20 people Up to 35 people
Venice from 400 euro from 600 euro from 700 euro
Milan Malpensa (MPX) from 450 euro from 700 euro from 800 euro
Milan Linate from 400 euro from 600 euro from 700 euro
Bergamo from 350 euro from 500 euro from 600 euro
Brescia from 300 euro from 450 euro from 500 euro

If you plan to travel by train, keep in mind that the official train station is Trento.

If you plan to arrive by car, you can park directly at the Grand Hotel Trento (fee: 11€/day). It's not possible to book the parking space, so here some nearby alternatives:

  • Centro Europa Parking (via Segantini) – 14€/day (32€/from 2 days and a half to 7 days)
  • Autosilo Buonconsiglio Parking (via Petrarca) – 1,20€/hour from 08.00 to 19.30 – 0,60€/hour form 19.30 to 08.00 (45€/week)

It's possible to park for free at the San Bartolameo Village. In this case, you will be escorted from the hotel to San Bartolameo upon your arrival and departure.

If you have any further questions, please feel free to contact our International Department:
international@universiadetrentino.org
phone +39 0461 499000 / +39 0461 499001

ALLEGATI
HoD Meeting Questions
HoD Meeting, Questions.pdf
HoD Meeting Program
HoD Meeting, Program - UPDATED.pdf
HoD Meeting Intention of Participation
HoD Meeting, Intention of Participation.pdf
HoD Meeting Accommodation & Travel
HoD Meeting, Accommodation and Travel Form.pdf
HoD Meeting Invitation Letter
HoD Meeting, Invitation Letter - draft 20130717.pdf
HoD Meeting Info regarding the Accommodation & Travel
HoD Meeting, Info regarding the AccommodationTravel_ Schedule Form.pdf
HoD Meeting Q&A Session
HoD-Meeting-QA-Session.pdf
HoD Meeting, Event Services
HoD Meeting, Event Services_0.pdf
HoD Meeting, General Presentation
HoD Meeting, General Presentation.pdf